Collage of the WhenIsGood, Calendly and Doodle software.

WhenIsGood vs Doodle vs Calendly: Pros & Cons

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Scheduling tools come into play to automate meeting arrangements and reduce no-shows. Users can select the most suitable time slot and receive meeting reminders. Are you choosing the best meeting scheduling software among three popular systems – WhenIsGood, Doodle, and Calendly?

While comparing them in this article, we look into their functionalities, prices, and integrations. Also, we’ve discovered their pros and cons to simplify your choice. Let’s get down to business!

WhenIsGood vs. Doodle vs. Calendly: In-Depth Comparison


Starting from the short software blurbs, we focused on their main purposes and powers.


Screenshot of the WhenIsGood scheduling software homepage in white, green and black colors.

When Is Good is a simple scheduler tool to add and manage events. Suitable for multiple businesses, this app is developed to help you plan group meetings, send email alerts, and manage reports. It takes a few clicks to get started with an event and free account. Also, you can unlock more options with the premium version.

More Details


Screenshot of the Doodle homepage in green, white and yellow colors.

Doodle is a booking tool that takes care of individual, group, and team meetings. Let clients or team members choose a date and time compatible with everyone’s schedule. This software comes in handy to keep up with schedules, reminders, invitations, and client details. With Doodle, you’ll be able to eliminate tons of back-and-forth emails.

More Details


Screenshot of the Calendly <a href=booking software homepage in blue and white colors.” width=”835″ height=”326″ />

Calendly lets you save time scheduling your meetings via user-friendly links and booking pages. Similar to other meeting scheduling software, it works with multiple meeting types, custom notifications, and meeting polls. With an intuitive interface, Calendly allows you to set rules, connect other calendars, and track insights on meetings.

More Details


First of all, what is the cost of features you receive with each of the software? Let’s compare the numbers:

Basic Plan (Free)YesYesYes
Billed monthlyPro: $14.95/user/month
Team: $19.95/user/month
Enterprise: Custom
Standard: $12/seat/month
Teams: $20/seat/month
Enterprise: Custom
Billed annually$20/yearPro: $6.95/user/month
Team: $8.95/user/month
Enterprise: Custom
Standard: $10/seat/month
Teams: $16/seat/month
Enterprise: Custom

*prices are current as of the date of this article

It’s worth noting that the compared platforms come with a free basic plan with limited features. Regarding pricing in Calendly vs Doodle, they have similar models. The cost depends on the plan and the number of users, while When Is Good implies annual payment only.

Doodle Team and Enterprise plans offer extended settings for roles & permissions, advanced support, and collaboration options. Calendly Team and Enterprise packages involve more customization capabilities and business support.

Main Features

What do the toolkits include to make scheduling on your website up and running with no hassle? Let’s have a closer look!


The When is software stands out for:

  • Multiple event durations;
  • Support for timezones;
  • Event notifications;
  • Customizable scheduling link;
  • Results exported to Excel.


The Doodle appointment scheduling software provides:

  • 1:1, group, and collective meetings for any number of people;
  • Booking page sharing option;
  • Polls with unlimited time slot options;
  • Booking synchronization with calendars;
  • Deadlines and automated reminders;
  • Email invitations;
  • Custom questions to meeting participants;
  • Custom logo and branding;
  • Confidentiality options for participant information.


Users choose Calendly for such features as:

  • Unlimited event types with unlimited meetings;
  • Multiple calendars;
  • In-person and group meetings;
  • Meeting polls;
  • Scheduling rules and buffer times;
  • Customizable notifications, reminders, and follow-ups;
  • Analytics and insights about scheduled meetings.


Do WhenIsGood poll, Doodle, and Calendly work with the services or applications your business requires? We’ve added the list of their integrations to the table below:

WhenIs GoodDoodleCalendly
Services & apps3000+ integrations with Zapier apps700 app integrations with Zapier and more with webhooks;
Mailchimp, Google Analytics, PayPal, Stripe, and others
CalendarsSyncs with calendars that support iCal formatGoogle Calendar, Microsoft Exchange, and iCloudGoogle Calendar, Outlook Desktop, Office 365, iCloud, and Microsoft Exchange
Online meetingsZoom, Google Meet, and WebexGoogle Meet, GoToMeeting, Microsoft Teams, Slack, Webex, and Zoom

If we compare Doodle vs WhenIsGood poll, Doodle suggests a wider range of integrations. Thereby, WhenIsGood refers to a quick and straightforward meeting scheduling solution with no extra integrations.

Pros & Cons

At this point, we are ready to outline the strengths and drawbacks of the compared scheduling software:

When Is GoodDoodleCalendly
  • Simple interface.
  • Account dashboard to manage all events.
  • The ability to edit and delete events.
  • Ad-free events.
  • The affordable price of the premium version.
  • Unlimited booking pages.
  • An extensive set of integrations with calendars, meeting tools, and apps.
  • Flexible polling methods.
  • Data privacy settings.
  • Mobile accessibility.
  • 14-day free trial.
  • Designed for different teams.
  • Integrates with browsers, mobile apps, and CRMs.
  • Security features.
  • Customization options (branding colors, etc.).
  • When Is Good lacks customization options.
  • No integrations with third-party tools.
  • Limited features of the free version.
  • Ads in the free version.
  • The basic version has many limitations.
  • May be expensive for large teams.

Conclusion: WhenIsGood vs Doodle vs Calendly

    1. So, it was our WhenIsGood vs Doodle or Doodle vs Calendly comparison full of tables and feature reviews to make it easier to find the best meeting scheduling app for your business. They come packed with both common and unique features. Therefore, the choice is up to your company’s needs and personal preferences.
    2. Since most of the websites are built on WordPress CMS, there is a question. Are there any alternatives to the compared apps used for WordPress websites? MotoPress Appointment Booking is an all-in-one WhenIsGood alternative, as it enables you to set up step-by-step scheduling, create flexible schedules, and accept payments online. Apart from that, this plugin includes:
      • a system of notifications & reminders;
      • discount coupons and deposit payments;
      • customer accounts;
      • booking management tools;
      • built-in analytics dashboard;
      • synchronization with an employee’s Google Calendar;
      • booking export to CSV files;
      • and more features essential for smooth and effective scheduling.

      Get MotoPress Appointment Booking Start Free Trial

    3. So, which software is better for your website? Share your winner in the comments!

    Disclosure: this article may contain affiliate links for third-party products. If you click a link and later make a purchase, we may earn an affiliate commission that doesn’t result in additional charges to you.


    Is Doodle free?

    Yes, Doodle offers a free basic version for scheduling meetings. However, they also offer premium plans with additional features for businesses and organizations.

    What is the best When Is Good alternative?

    The WordPress Appointment Booking plugin by MotoPress is a great alternative to When Is Good, offering comprehensive scheduling capabilities. With step-by-step booking forms, online & offline payments, and calendar views, it provides a user-friendly experience for managing appointments efficiently.

    Is Calendly better than Doodle?

    Both Calendly and Doodle are excellent scheduling tools, but which is “better” depends on your specific needs. Calendly offers a more modern interface and seamless integration with various calendars and platforms, while Doodle is known for its simplicity and wide compatibility across devices.

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