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How to Create a Hotel Booking WordPress Website

In this WordPress tutorial, I’m very keen to tell you how to create a hotel booking website that won’t break your bank account.

We do write about WordPress for hotels and rental properties a lot on this blog, so before we go any further, let’s see whether this is really that piece of content that you are looking for!

Here are some key things on what we’ll be looking at and what sort of website you can achieve:

  • This guide is aimed at WordPress.org self-hosted websites (not .com).
  • You can create a website totally independently: the process doesn’t involve coding skills (unless you need a deeply custom configuration – in plain words, something absolutely different from the default design and functionality solutions I’m going to introduce you to).
  • We’ll be talking about the admin-added properties for rent – so if you are a hotel or property owner, you are good to go.
  • This is a guide for daily-based reservations; if you need to rent out your properties hourly, check this availability calendars guide.
  • You are about to create a holistic website that encompasses a ready-to-go design solution and the rental property management software with support for online bookings and payments via popular payment gateways, easy inventory control, the directory of properties, real-time availability dates, taxes and fees management system, and all sorts of flexible settings for seasonal pricing and other essentials.
  • Unlike the popular travel agent middlemen (e.g. Airbnb, Expedia), you can add unlimited properties and accept unlimited reservations through the website with no extra charge.
  • But still you can optionally connect your website reservations to those that come from OTAs and avoid double bookings! So you are not really tied to just one option.
  • The guide is suitable for the new Gutenberg WordPress realities since the WordPress reservation management system we’re going to use comes with custom Gutenberg blocks.
  • Since WordPress is no doubt the most budget-friendly content management system, the introductory fees for a DIY website shouldn’t be more than $200 or less depending on the functionality you need (if you follow our guide, of course!). This is an approximate price for one website, excluding hosting.

Sounds good so far?

Then let’s put all the cards on the table now: this guide is going to be completely based on our premium MotoPress products:

Technically, you can go with any of these options. If you’ve already chosen a design (a WordPress theme), you can just grab the plugin for implementing the needed bookings and PMS functionality. But I must warn you: in this case, you might need to spend more time on the workaround with styles and overall design tweaks (i.e. they’ll perfectly work together but might not look well).

If you choose a theme, though, this issue is solved automatically: they styles (website’s appearance) are perfectly polished since the molding design work for the plugin (functionality) is done in advance. And what you’ll like most of this approach is that you are going to save a good sum of money since the price of the plugin is included in the theme’s one! What does this mean? Buy one – get one free. So you definitely win going with the theme.

This is what I’m actually going to do for this tutorial! To illustrate the process, I’ll be using the AlpenHouse WordPress theme – the most popular hotel booking WordPress theme and holiday home rental template in our collection (you can choose any other that suits your needs best, though).

So why is AlpenHouse theme the most popular choice of the MotoPress clients?

I can’t tell you for sure, but I know how it differs from other themes in the collection: it offers the biggest variety of the front page design templates for different tastes. And all of them, as well as the rest of the website, can be edited visually via the Elementor page builder. Put that aside, it’s quite similar in terms of functionality to the rest of the themes.

Here is a quick look at some other popular themes, just to give you a brief idea:

  • Aquentro is a stylish WordPress theme for apartment rental websites, which can be edited via Elementor.
  • Mountainview is a lightweight and simple WordPress theme for a single holiday home; it doesn’t rely on third-party dependencies.
  • Ciestra is perfect for a resort website with multiple rooms and suites; it’s built with Elementor as well.

So you only need to decide on the look you want, the booking functionality in all of them is the same.

The next part is for those who want to see a blow-by-blow guide to assess more details of the process. At last!

How to create a hotel booking WordPress website: a step-by-step guide with AlpenHouse

Of course, it’s not a tech guide, so we’ll omit the configuration steps (you can easily find in the theme docs) but focus on the features instead.

Let’s take a closer look at the theme itself. As I briefly mentioned before, in terms of design, AlpenHouse allows you to switch among:

  • A static-image header and the horizontal search availability form placed over it.

alpen house vacation rental theme

  • A slider with the horizontal search availability form underneath.

alpenhouse property rental wordpress theme home 2

  • A slider / image with the vertical search availability form.

alpenhouse vacation rental wp theme home page 3

  • A background video in header.

video in header wp themeSo your choice is huge! Each demo, which by the way can be imported in just one click, features tons of useful pre-made content elements for showcasing your services, activities, neighborhood and more.

alpenhouse extra content modules

You’ll also be able to impress prospects with interactive galleries and hot-spot images. Since the theme is packed with the WooCommerce shop, you can also sell equipment and souvenirs online with the most trusted WordPress WooCommerce plugin.

Now let’s move on to the Hotel Booking plugin functionality. Actually, if you use AlpenHouse or any other theme, you can transfer the demo data and all the settings will be set to the default recommended ones. This will help you get started much quicker and easier.

Step 1. Add rental units (‘accommodation types’)

Firstly you need to add all the accommodations. If there are a lot of them of one type, you can generate them automatically. In this menu, you can:

  • Add a text description
  • Upload a room photo gallery
  • Assign a category (king, economy, single, delux, etc.)
  • Add all free in-room amenities (air conditioning, towels)

categories and amenities

  • State bed types
  • Specify the capacity of the room (adults/ children)
  • Add available free or paid services (massage, lockers)

available services

You can optionally add more custom details via the ‘Attributes’ menu and also use them as sorting filters in the Search availability form.

availability search form block

This means you can create a simple or complex room search form, with any search fields that you need!

Here is an example of the rooms directory:

alpenhouse room directory

It’s also quite easy to adjust room details via the Gutenberg Editor visually – there are specific blocks for this purpose.

standard single room block

An individual accommodation page can also contain an availability calendar and a reservation form:

alpenhouse availability calendar

You can also add any content-related blocks via the core Gutenberg block-based editor.

Step 2. Set up the pricing system

It’s up to you whether to turn on live bookings through the website or simply display the prices for each room to make guests aware of them.

To configure the prices, you should first add any number of ‘Seasons’ – these are periods with any custom duration (e.g. weekend, summer, Easter, etc.).

seasons hotel booking templates wp

This will unlock access to the ‘Rates’ settings: here you are free to add price variables for each room individually depending on:

  • A season
  • What’s included beyond the regular price, e.g. breakfast
  • The number of adults and children
  • The length of stay.

rates wordpress booking plugin

As you can see, the system is really flexible since it allows you to designate regular rates and dynamic discounts depending on different conditions. In the search results, guests will see only those prices that meet their search criteria.

Step 3. Add the property search form

Again, if you use demo data, the form is already there – you don’t need to do any actions. You can customize it, though; for example, delete unneeded fields (e.g. you don’t want to use the ‘Children’ field) or extend it with more ones.

You can modify it in the following way:

  • State the age of children (will be displayed right above the field).
  • If you rent out a single accommodation, you may optionally leave only arrival and departure date fields.
  • Remove “Children” field.
  • Use ‘Guests’ field label instead of ‘Adults’.
  • Add extra custom fields for advanced search.

search options

The plugin makes it easy to turn on the “Recommendation” option, which enables the system to display accommodation based on the number of guests and selected dates.

system recommendation

What’s more, our WordPress booking system allows one guest to book any number of accommodations (within one invoice), so your prospects can easily buy rooms for families and friends!

Step 4. Include taxes and fees into the final charge

You can either skip this step or add this information if needed into the base room price. The plugin allows to charge per accommodation or per person and even exclude some properties from being charged. Guests find out detailed information on extra charges at checkout, which is pretty convenient.

taxes and fees

Step 5. Optionally enable online bookings

If you’re not going to take online booking, fine – you’ll just need to let the system know about it with a few clicks.

However, if you do need to move all guest interactions into the cloud and make system records on bookings, you’ll need to start with a confirmation mode. You are free to:

  • Confirm each booking manually.
  • Enable guests to confirm their reservations via email (a confirmation link).
  • Confirm bookings automatically upon a payment (full or deposit, fixed or percentage).

If you opt out for the last approach, such popular methods as PayPal, 2Checkout, Braintree, Stripe and Beanstream/Bambora are already built in. You don’t pay extra for that. All processed payments are recorded automatically. To improve the process of requesting and collecting booking payments, you can optionally employ a specialist extension, which was built thanks to the feedback of our clients.

wordpress hotel booking payment gateways

If you need more gateways, we made sure that you can smoothly connect them via WooCommerce. For this, we created a premium joint WooCommerce Payments add-on for the MotoPress Hotel Booking.

To send automated email notifications to guests and yourself (confirmation, cancellation, etc.), you are free to personalize the email templates and include all hotel and booking details.

Connection to OTAs is in your agenda? You don’t need to ditch rental property marketplaces: feel free to sync live website bookings to those received via OTAs.

The plugin does it as a two-way near real-time synchronization. Make sure that OTAs you use support iCal file format.

manual synchronization

Step 6. Block rooms and dates

There are specific booking rules you can set: designate the basic settings, such as default available check-in and check-out days, minimum and maximum stay-in days and disable booking completely for selected rooms for a certain time frame.

booking rules booking plugins wordpress

Coupons system

Frequent travelers can get custom coupons, so you can create those coupons in clicks. You can charge a monetary value or just a percent.

coupons wp motopress

Furthermore, the plugin system allows you to add unlimited custom coupons to utilize in marketing campaigns.

Managing bookings

The website admin has control over:

  • Payment history and all logged actions of each booking (for deposit payments Payment Request add-on can be of good help).
  • Add new bookings via the system manually.
  • Check all bookings and payments in a calendar mode.

Try it for free

Make sure to register a free backend account for a firsthand test-drive. It’ll cost you nothing!

MotoPress Membership

MotoPress Club might be a sweet spot for both WordPress developers who need to create and manage multiple client websites and independent business owners. The tremendous benefit of it? Each and every product you see on the MotoPress website is included into the package. So you won’t just get the property management-oriented bundle, but can also benefit of any other product, including such multipurpose solutions like MotoPress AMP or MotoPress WordPress Slider.

Final word

It’s rare for travelers to book hotel rooms or holiday homes in a way other than online today. Do make them a favor.

You can think of it this combo, a MotoPress hotel booking theme+plugin, as a website builder with a booking system. What you’ll like most is that it’s an absolutely powerful booking engine that comes at a much more affordable fee yet allows you to successfully operate your businesses.

So if this was helpful or even if you are still confused about something, do let us know or just allow us to set up a hotel website for you by reaching out our team via the MotoPress contact form!

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