booking sync

Hotel Booking Plugin for WordPress Updated: Sync Your Hotel Bookings with OTAs via iCal

Updated on June 11, 2019

Happy to announce wonderful news! MotoPress Hotel Booking plugin for WordPress can now perform as a middleman for all your properties submitted anywhere on OTAs like Airbnb.

To rephrase, you won’t need any hotel channel manager to control the reservation process. Thanks to the iCalendar support implemented within the latest updates, you can connect all your online channels with your website and with each other.

Sounds tasty?

Let’s not waste time and see how you can set up this synchronization channel manager with the updated MotoPress Hotel Booking plugin.

To synchronize your hotel bookings across all online channels via iCal, go to your WordPress dashboard > Bookings > Sync Calendars. You’ll see a list of all your real accommodations with their unique URLs (under Export).

wordpress hotel booking plugin

To set up synchronization, you have to perform 2 steps:

– export a calendar URL to an external channel/channels (to let their system ‘know’ about the bookings made through your site)

– import the link from OTAs (to let your site ‘know’ about the bookings made through the channels).

iCal sync for wprdpress hotel booking plugin

In this way, your availability across channels and a website will always be up to date. Basically, this is links exchanging.

How does the booking sync work?

How to export your WordPress hotel website iCals to external online channels.

To do this, you need to copy the Export Calendar link to export your calendars to any external online travel channel.

Each real accommodation comes with its unique URL which you must add to each appropriate listing. So, just copy the URL and paste it into the appropriate field in the OTA’s iCal application.


How to import iCals from external online channels to your your hotel website on WordPress.

Simply go to the external online travel channel, find the iCal file URL and copy it. Then go to your WordPress dashboard Bookings > Sync Calendars > choose a needed accommodation and click Edit > click Add New Calendar > paste the URL > Update.

Here you may add as many URLs from different channels that support iCal as needed.

wordpress hotel booking website

Here are some useful links on how to import/export calendars across most popular online channels:

How to import or export Calendars on Booking.com

How to import and export Airbnb calendars

How to import and export HomeAway calendars

How to import and export TripAdvisor calendars

If you list your property on any other online travel agency, you should make sure that it supports iCal file format for synchronization.

Okay, what’s next?

Once you imported and exported all calendars across the channels and your WordPress hotel website, you’ll need to keep an eye on synchronization.

To synchronize all calendars for all accommodation, click on ‘Sync all external calendars’ button and wait for the process to start and complete.

To sync only a specific accommodation across the channels, click Sync external calendars only under this particular accommodation:

wordpress ical support

The process is performed on the background, so you’ll see the Sync status on the WordPress admin bar even if you navigate somewhere else on your dashboard:

wordpress hotel booking plugin

When all the iCals are synchronized, you can click on any chosen accommodation and see how many bookings were received. Booked days will be automatically unavailable on your site. The external booking channels that were interlinked will download bookings from your website according to their own schedules and will make the booked dates in their calendars unavailable accordingly.

All those bookings will be listed in the “All Bookings” menu and “Calendar” menu on your WordPress dashboard. So far, you may check the source of the booking (whether it’s a website or any external online travel channel via All Bookings > choose booking > click Edit > view Logs).

At the moment, you’ll have to keep an eye on the synchronization and control the process manually.

Update! You can also set up automatic synchronization!

In the Accommodation tab > Settings you can enable and configure the automatic sync:

wordpress booking system sync with OTAChoose the time when the synchronization should start in the Clock field and the time period of the synchronization in the Interval field. Your options are:

  • daily
  • twice daily
  • once hourly.

By default, to prevent unnecessary requests to the server, the automatic sync is executed in the set time interval only if there is a visitor on your website within that time interval. This means that the plugin will download bookings from external calendars as soon as someone visits your website.

You may also manually download calendars from your site on your PC or upload external calendars by clicking Import Calendar or Download calendar buttons:

motopress hotel booking plugin

Conclusion

A new feature of the MotoPress WordPress Hotel Booking plugin is a huge step forward in making the plugin a complete hotel and vacation rental system for WordPress. Now you may not only create a perfect listing of your accommodations, rent them out online with instant payments, but also have a tool to set up an advanced channel manager to easier synchronize all your bookings across all OTAs.

If you haven’t started building a website yet, you might be interested in the WordPress themes with the built-in Hotel Booking plugin that supports automatic bookings sync: Oceanica for hotels, Villagio for multiple properties, AlpenHouse & Mountainview for a single property bookable by the room.

Awaiting for your comments and questions!

Direct website bookings or OTA? Data might hint you the answer.

29 Replies to “Hotel Booking Plugin for WordPress Updated: Sync Your Hotel Bookings with OTAs via iCal”

  1. How does it handle conflicts? We use this plugin to sync with booking.com. We noticed that a couple of bookings done on our website got lost, which may be because other bookings were done booking.com for the same date period (not exact dates but there is overlap). A guest has paid and received email confirmation but we cannot find the booking on our website or even the database. Does the iCal sync remove the booking completely in WordPress, if an external calendar has a conflicting booking?

    1. Hi Umut,
      Thanks for your question. Only imported booking can be updated or removed if there is new booking for similar dates available in a new synchronization. However import should not replace bookings made on your site. It should show a conflict at sync logs.
      You may check if your hosting provided did not restore back ups recently that might roll back previous version site without new bookings?
      You may also submit a request to our support team to investigate the case you described.

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