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This addon allows you to automatically email invoices as PDFs to your guests upon booking submission.
Installation and setup
- Download a .zip archive with the Hotel Booking PDF Invoices add-on files.
- Install the plugin from your WordPress Dashboard via Plugins → Add New → Upload Plugin → Browse → Install Now.
- Activate the plugin (Note: this add-on requires Hotel Booking plugin 3.8.6 or greater).
- Go to Accommodation → Settings → Extensions tab → Invoices → scroll down to License to input your license key and save the changes.
Customize invoice template
A PDF invoice consists of two parts:
- Automatically generated customer and booking details (different for each booking)
- Your custom property/hotel information (fixed).
First, include all brand property information into your invoice via Accommodation → Settings → Extensions tab → Invoices. Here is what you can do with your invoice:
- Add an Invoice title (e.g. Invoice)
- Upload a company logo
- Add a company name (e.g. the name of your property or hotel)
- Add company information (e.g. address)
- Additional information that will be added at the bottom of the invoice (here you can include any legal information, site links or whatever information for guest reference).
For example:
If you want to display a link to an automatically generated invoice on your website right after a guest submits a booking, tick this option in the settings:
This allows guests to view and download PDF invoices on your website by following a link:
Include a PDF invoice tag into guest emails
To automatically send PDF invoices as email attachments, make sure to copy and paste this tag %pdf_invoice% into the Approved booking email template (via Accommodation → Settings → Customer Emails).
Guests will be able to find attachments in emails – they can view, download and print them:
Please note: invoices are generated even for unpaid bookings:
Once a customer has paid or you added a payment manually, details in the invoice are automatically regenerated.
View invoices in the admin dashboard
As an administrator, you can view customer invoices:
- From the list of all bookings (hover the mouse over the needed booking)
- From any individual booking (open a booking)
Once any information in the booking changes, the invoice will be updated accordingly.