How to Choose the Right Escape Room Software – Top Tips & Booking Solutions
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Escape rooms captivate audiences seeking immersive adventures and immersive entertainment. This industry is gaining steam, and so is the need for effective management and reservation solutions. If you’re settling upon the best escape room software to keep your website up and running, you’re in safe hands!
This article navigates you through the key considerations for choosing the ideal platform, robust feature sets, and the top booking systems in the market. We’ll spotlight a detailed overview of their standout features and functionalities. Let’s get it started to make an informed decision!
Escape Room Website: 10 Must-Have Features
First of all, what are the main points to consider when building an online presence for your escape room business? We’d like to emphasize the elements a fully-fledged website should contain:
- Room Information: help visitors puzzle out what to expect by showcasing the theme, storyline, puzzles, and difficulty level of each room.
- Clear navigation: arrange menus logically and use clear labels to guide users to different sections.
- Booking system: integrating the booking engine into your website drives direct reservations and boosts the booking process.
- Gamification elements: enhance visitor engagement and create a more immersive experience via quizzes, challenges, or interactive puzzles.
- Transparent pricing information: you should add your pricing structure, including any discounts, deals, or packages available.
- Terms and conditions: clients should easily access them to be aware of cancellation policies, age restrictions, and liability waivers.
- Social media links: encourage visitors to connect with you on other platforms and stay updated on news or promotions.
- Contact details: provide multiple ways to get in touch with you (email, phone, contact form for inquiries, etc.).
- Virtual Tours or 360-Degree Photos: thus, you’ll give visitors a preview of the experience and generate more excitement.
- Customer reviews, ratings, and testimonials: positive feedback from previous customers might reassure potential visitors to opt for your escape rooms.
How to Choose Escape Room Software for Online Reservations?
How to ensure a hassle-free booking experience for your customers? Integrate an all-in-one booking software that will make it easy for them to check availability, select a date and time, choose the preferred room, and securely book their reservation online. What makes a good booking software for escape rooms?
- Intuitive and easy-to-use interface for both customers and staff.
- Real-time availability of rooms, dates, and time slots.
- Customizable booking settings like appointment capacity, multiple booking deals, or discount options.
- Secure payment processing along with support of multiple payment methods and currencies.
- A system of automated email or SMS notifications to send booking confirmations, reminders, or instructions.
- The ability to manage staff schedules, reservations, payments, and customer information from a centralized place.
- Built-in tools to track key performance indicators such as revenue, occupancy rates, customer demographics, etc.
- Smooth integration with third-party software systems to enhance the site functionality and streamline workflows.
After a comprehensive checklist, let’s get down to the best escape room software aimed at delivering a seamless booking experience from A to Z.
8 Best Escape Room Booking Software for Your Website
In this section, we’ve collected top booking solutions to enable online reservations on your escape room website. Let’s dive into their features!
1. MotoPress Appointment Booking
| Name | Price | Free Trial |
|---|---|---|
| MotoPress Appointment Booking | $59-$199 per year |
|
WordPress is one of the most popular content management systems used for different website types. If your escape room website is based on WordPress, we have an all-around booking solution for you!
The MotoPress Appointment Booking plugin caters to the needs of multiple service industries. This plugin is listed as a top-notch escape room booking software because it helps you set up hourly reservations submitted via a responsive booking form.
Once you define the maximum number of people in the capacity settings, clients will be able to book an appointment for a group of people. Also, they can view appointments in the account and add them to the third-party calendars.
Key Features:
- Supports any number of services, employees, and locations;
- Flexible schedules;
- Discount coupons and deposit payments;
- Booking management on the dashboard;
- Analytics dashboard with reports;
- Synchronization with an employee’s Google Calendar;
- Booking data export in CSV files;
- More capabilities with Appointment Booking addons.
Do you need a ready-to-go design with integrated booking functionality for your WordPress escape room website? Check out the Touriny theme from the MotoPress lineup! Designed for tour and travel activities, this theme is packed with stunning templates you can easily customize to your business needs.
2. Bookeo
| Name | Price | Free Trial |
|---|---|---|
| Bookeo | $39.95-$119.95 per month | 30 days |
The Bookeo escape room reservation system handles such features as online scheduling, payments, appointment reminders, and staff management. This software lets you choose between a Bookeo widget embedded in any page or a standalone booking page.
With Bookeo, you access customizable email templates, online & offline payment options, and a game calendar. There are intake forms to inform customers about cancellation policies, terms & conditions, and conditions of entry. They can book multiple games on the go.
Key Features:
- Supports different game types;
- Booking rescheduling and cancellation;
- Automated follow-up emails to gather feedback;
- Synchronization with external calendars;
- Available waiting lists;
- Dynamic pricing to maximize revenue.
3. Resova
| Name | Price | Free Trial |
|---|---|---|
| Resova | Not Specified | 14 days |
Resova is another solution to empower your escape room site with an online booking system. Adapt its tools to your needs, including group reservations, custom prices, availability schedules, etc. It’s worth noting that there is a booking limit depending on the pricing plan.
Suitable for various appointment-based industries, Resova takes care of ticket & booking management, automated notifications, and reports. CRM features include guest information, registration, and waivers.
Key Features:
- Optional extras and gift vouchers;
- Booking questions;
- Roles and permissions;
- Resource management;
- Integration with social media and marketing tools.
4. SimplyBook.me
| Name | Price | Free Trial |
|---|---|---|
| SimplyBook.me | €8.25-€49.9 per month |
|
SimplyBook.me is a dynamic booking and business management software. Along with bookings made easy, it ensures online & on-site payments and a wide range of integrations. SimplyBook.me delivers customizable site templates and booking widgets.
You’ll be able to manage clients, appointments, and tickets via the Admin app. Configure staff schedules and personalize communication with clients in clicks with SimplyBook.me. This software provides you with sales reports and connects to popular accounting platforms.
Key Features:
- Appointments via Google, Facebook, and Instagram;
- Multiple locations;
- Waiting lists and ticketing system;
- Point of Sale (PoS) feature;
- Customizable intake forms;
- Coupons, gift cards, and a loyalty system.
5. Xola
| Name | Price | Free Trial |
|---|---|---|
| Xola | 1.90%+$0.30 fee | Free Demo |
You can also incorporate the escape room book option with Xola. This software is suitable for managing your customers, payments, and rooms. Its pricing model differs from other solutions in this list as there is no fixed price. Xola charges a fee from your customers on every purchase.
It’s easy to offer private, corporate, or public games. With Xola, you can manage equipment, set custom prices, and create recurring schedules. Reports deal with transactions, revenue, booking channels, preferred rooms, etc.
Key Features:
- Split-pay option for groups;
- A suite of marketing tools;
- Room guides;
- Capacity utilization reports;
- Gift vouchers and coupons;
- Abandoned booking recovery emails.
6. TuriTop
| Name | Price | Free Trial |
|---|---|---|
| TuriTop | Not Specified | 14 days |
Why consider TuriTop as escape room software? This booking engine might cover your main needs. For example, custom game schedules, dynamic rates, or instant payment processing. TutiTop features integration with third-party applications: EscapeUp, Escape Radar, Google, Facebook, and others.
You’re allowed to use TuriTop Channel Manager to manage multiple booking channels in one place. This software supports booking reminders and payment requests sent by email.
Key Features:
- Gift vouchers;
- Connects to the popular payment gateways;
- Statistics system and sales reports;
- User accounts;
- Compatible with MailChimp and Google Analytics services.
7. SuperSaas
| Name | Price | Free Trial |
|---|---|---|
| SuperSaas | $9-$48 per month | Free Version |
SuperSaas equips your website with a feature-rich booking engine. It involves online appointments, various payment options, and e-mail or SMS notifications. On top of that, you can link your Google or Outlook Calendar to sync bookings and availability.
With SuperSaas, you have access to performance reports exported in different formats. If necessary, add clients to waiting lists and define access levels for staff members and users.
Key Features:
- Recurring appointments and booking rescheduling;
- Booking rules to set appointment restrictions;
- Customizable booking forms;
- Varying themes and difficulty levels for escape rooms;
- Special discounts.
8. Reservio
| Name | Price | Free Trial |
|---|---|---|
| Reservio | $10-$40 per month |
|
Reservio is mentioned here as a powerful booking software for escape rooms because it covers online scheduling, promotion tools, and room management. It empowers you to offer themed escape rooms and create a booking website.
You can organize teams and rooms while tracking customer’s preferences. Reservio supplies you with an appointment calendar and staff management tools. The mobile application lets you have round-the-clock access to reservations.
Key Features:
- Booking synchronization to avoid overbooking;
- Punch cards and special offers;
- Reservio website templates;
- Reminders for upcoming games;
- Integration with social media.
To Conclude
So, choosing the most suitable escape room software for your website requires careful consideration of different factors: user interface, features, pricing, integrations, etc. You should define your goals and business demands. If you pick the right software, you might unlock new levels of efficiency, engagement, and growth for your escape room.
What factors are most important to your business? Share your insights in the comments!
If you are developing websites for different niches, check out the opportunity to get all MotoPress plugins & themes in a Membership Plan at a discounted price.
Disclosure: this article may contain affiliate links for third-party products. If you click a link and later make a purchase, we may earn an affiliate commission that doesn’t result in additional charges to you.
FAQ
Is there a free escape room scheduling software?
What is an escape room booking system?
For example, the MotoPress Appointment Booking plugin is a comprehensive solution for WordPress sites that streamlines the reservation process for both businesses and customers.
How can I promote my escape room?
