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Free Hotel Registration Form Templates: Download

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Are you looking for customizable free hotel registration form templates? Bingo! In this post, you can find a few professionally designed, customizable hotel booking forms that you can brand and use for free with no limits, whether you are the MotoPress Hotel Booking plugin user or not.

These registration form hotel templates are based on various types of standard forms that guests fill in when they arrive at a hotel or any other rental property.

However, since the fields are customizable, you can add, delete or rename the hotel form fields to adjust them to your hotel policies. You can also upload your logo and change colors.

The templates are by default designed in the A4 format, you can customize them in Figma, export as PDFs and print out.

Just opening a hotel? Discover 500 unique hotel name ideas.

Download these hotel registration forms by the links under each template.

Free Hotel Registration Form #1 – Minimal, hotel policy included

hotel registration form template 1
This template is easy to read for a guest, thus, it must be easy to fill in. Fonts, text labels and other parts are customizable. You can edit the logo either using default image instruments or upload your own media file. Basically, it’s a printable hotel guest registration form.

Download Hotel Forms

Free Hotel Registration Form #2 – Compact, with checkboxes

hotel registration form template 2
This registration form template is also easy to customize and fill in; it’s visually divided into semantic groups, which means guests should find it easy to fill.

Download Hotel Forms

Free Hotel Registration Form #3 – Detailed, extra fields

hotel registration form template 3This is a rather detailed free hotel registration form template that gives you a lot of space to add all sorts of fields and require any extra information you might need.

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You can download all these free hotel booking templates in Figma!

How to work in Figma on your hotel checking in form

If you’re already familiar with Figma, awesome, you just need to follow the link and start working with these templates.

If not, however, here is a quick guide for you. Don’t worry, it’s free to work in Figma, but at the same time it might take some learning curve.

The basics of working with the design layers are actually quite similar to those in Photoshop.

    1. Create an account with Figma. It’s free and if you are okay to use your Google mail account for registration, the process will be really quick. Sign up with Figma.
    2. Follow this link to access our hotel registration form templates.
    3. Important! Duplicate the files to move them to your personal Figma account for further editing.

hotel registration forms figma

    1. Find the file in your Figma account, either in the Recent files or in Drafts and click on it to edit.

recent files

  1. You are now in the Figma editor! You can edit colors, logotypes, fonts, texts, etc.
  2. Choose the hotel registration form you like and start editing by clicking on every needed element you want to change.
How to edit the hotel registration form title?
Double click on the element and start typing your new title.
title editing

How to edit the background color?
One click on the colored area > Design tab > Selection colors > choose color > paste the color code of the needed color.
background color figma

How to change a logo?
You can customize the default logo by changing text and decoration. You can also upload your own image.
edit logo figma hotel registration form

How to change fonts?
Double click on the text > Design > Text area (font).
font editing

How to change field labels?
Double click on the title – unlock title > type your new label.

edit text fields

After you are done with the file editing, choose the needed file, click ‘Export’, and then select ‘PDF’. This will allow you to download files in PDF and print them out.
pdf export

Here is the knowledge base by Figma that can also assist you if you are just starting out: Figma video tutorials

So it’s an easy way to create a hotel booking form with a premade template. So which hotel booking registration form you found the most complete and appropriate for your business? Are you probably looking for something different (e.g. hotel registration cards or another type of a registration form template free download for which is possible.)? Let us know in the comments.

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Article reviewed by

Oleksandr Batalin

Oleksandr Batalin

7+ years of experience with web design and animation

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This article showcases a few professionally designed, free hotel registration form designs that encompass best practices for aesthetics and usability. I like that the article is rather short but to-the-point and well-structured: it highlights the template format details, offers ‘Download’ buttons, and hints which template is most appropriate for different situations.

I can confirm that from a design perspective, all the templates provide edible typography, tables, and columns to help establish visual hierarchy and to be easily readable when printed. Readers can view template details right in screenshots featured in the post.

What I really admire is that the article doesn’t just leave the readers alone with downloaded templates, it further guides them on the editing procedures by providing a Figma tutorial on how to customize the key parts of these designs. Given that many hotels and bed & breakfasts have their own house rules, the ability to edit and personalize registration cards for free is of high importance. Thus, it is my belief that this article serves as a go-to starting point for hotels searching for printable and customizable registration templates.

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