Top Venue Scheduling Software: Accept Bookings for Any Event Duration & Type
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What’s the best venue scheduling software to plan event bookings and venue reservations? Due to a varied and extensive range of solutions available online, choosing something that fits your needs and expectations may seem a complex task. However, it is clear that without such tools, managing an event venue becomes nearly impossible.
That’s why in today’s article, we’ll take a look at 10 of such solutions that offer diverse takes at automating bookings, time management, online payments, and other core features you need to have access to as a venue manager.
Before we begin, here are the top 3 choices we’d like to share with you right away. They can be a perfect first step for any event venue.
| Name | Price | Rating |
|---|---|---|
| Booking Calendar | Free or from $49/year | N/A |
| Momentus | Quotation-based | 4,4 |
| Aqqo | From €49/month | 4,5 |
Top 10 Venue Scheduling Software Options
When looking for a reliable space rental business solution, it is important to know in advance what functionality you want to get from it. Additionally, you may find yourself choosing between CMS-friendly and SaaS tools. Both of these categories may provide similar features yet differ in pricing and design. In today’s selection, you get to choose from varied software options to find something that suits you the most and makes the process of renting out venues a smooth and fully automated task.
Booking Calendar for WordPress
One of the first venue scheduling software options on this list is Booking Calendar.
Developed by MotoPress, it is a perfect solution for managing rentals of any kind, including venues.
Thanks to the built-in inventory manager and support for three booking modes, this rental space business plugin provides an efficient and user-friendly way to manage your venue bookings on a daily, hourly, and nightly basis. Available in both free and premium variants, this plugin offers essential features for any venue rental business, along with a range of additional benefits. Additionally, the plugin allows for renting out any kind of equipment for venues.
This may include audio or lighting equipment, as well as furniture or items for catering. Please note that Booking Calendar isn’t a standalone software option and requires WordPress to function properly (simply put, it will work only on WordPress sites).
Key features:
- Unlimited calendar support;
- 3 availability modes & built-in inventory manager;
- Dynamic pricing settings;
- Automated email notifications & visual booking form builder;
- Integrated Stripe payment gateway support.
| Name | Developer | Price | Best for |
|---|---|---|---|
| Booking Calendar | MotoPress | Free or from $49/year | Venue and equipment rental for WordPress websites |
VenueArc
Next on our list of solutions for venue rental management is VenueArc.
Offering an extensive range of advantages for those wondering how to start a venue rental business, this platform can be easily used for everything connected with event and venue bookings. For example, it allows you to add an online calendar and track payments without any third-party apps. VenueArc also includes powerful tools for analytics and client management, allowing you to get full control over reporting and connecting with your event attendees.
Key features:
- Easy-to-use event booking calendar;
- One-click contract generation;
- Classified event list with metadata support;
- Detailed permission system;
- Customized client reporting dashboard.
| Name | Developer | Price | Best for |
|---|---|---|---|
| VenueArc | Al Rafay Consulting | Free or from $2,999/mo | Venues with complex operations |
Momentus
Momentus venue scheduling software is a professional-level software that covers every need when it comes to venue booking management.
Used by top event agencies worldwide, this solution has all it takes to streamline core rental processes for venue owners. The event space rental business software developers offer it in three different versions: Enterprise, Elite, and WeTrack, covering all major directions of event management. Whether you run a convention center or a campus, using this software can help you with organizing events, accepting online payments securely, and saving time with automation of key tasks you may face.
Key features:
- Detailed event planning;
- Automated task management;
- Real-time venue performance tracking;
- Flexible payment schedules for clients.
| Name | Developer | Price | Best for |
|---|---|---|---|
| Momentus | Momentus | Quotation-based | Enterprise-grade venues with large-scale events |
Perfect Venue
For those who need a tool aimed not just at automation but also at managing venues on the go, Perfect Venue may be a great choice. First of all, it features a centralized calendar, which is fitting for comprehensive venue management.
Additionally, it provides support for secure online payments and varied automations that any event venue business uses. What’s more important, the platform has its own apps for phones and tablets, depending on what you use – Android or iOS. As a result, you get a flexible and reliable set of tools for any task connected with events and venues.
Key features:
- Modern and intuitive UI;
- Library of email templates;
- AI-powered replies;
- Mobile-friendly web app for your venue business.
| Name | Developer | Price | Best for |
|---|---|---|---|
| Perfect Venue | Perfect Venue | Quotation-based | Small and mid-sized venues |
Aqqo
Another venue scheduling software designed for multiple use cases is Aqqo.
Suitable for sports facilities, meeting venues, and all other event locations, this business rental space solution comes equipped with tools for booking and finance. Whether you’re looking for automated accounting and invoicing or for a reliable online booking engine, you can absolutely rely on Aqqo in any of those tasks.
Key features:
- Reliable online booking engine;
- Invoicing & secure online payments;
- Automated event management;
- Branded online requests;
- Built-in CRM functionality.
| Name | Developer | Price | Best for |
|---|---|---|---|
| Aqqo | Aqqo B.V. | From €49/mo (free trial available) | Multispace venues that need online booking and automation |
iVvy
One more venue scheduling software and event planning suite we need to mention is iVvy.
Available for multiple industries, this tool comes with an impressive range of advantages and benefits that allow you to plan single and multi-day events more efficiently and spend less time on routine tasks. By saving your time through automating workflows and delivering integrations, this event venue booking software allows for better usage of your venues and makes more confident decisions thanks to features like a booking engine, CRM, and reporting, among many others.
Key features:
- Online venue booking;
- Invoices and automated billing;
- Banquet event orders;
- Simple availability checking for customers;
- Ticketed events module;
| Name | Developer | Price | Best for |
|---|---|---|---|
| iVvy | iVvy | Quotation-based | Hotels, restaurants, and multispace venues |
Roller
Roller presents a cloud-based solution aimed at guaranteeing a smooth experience regarding renting out your venue on any scale. It perfectly fits entertainment centers, museums, skating rinks, and almost any event area you can think of. This is one of the few software options providing POS functionality and online ticketing features alongside channel management and smart pricing strategies for your events. Besides, with Roller, you get to enable memberships, group bookings, and a lot of other useful additions to the essential functionality of your usual venue bookings software.
Key features:
- Booking management for parties and groups;
- Digital waivers;
- Gift cards & customizable packages;
- Guest surveys;
- API and integrations.
| Name | Developer | Price | Best for |
|---|---|---|---|
| Roller | Roller | Quotation-based | Attraction-type venues |
VenuePro
VenuePro is the venue scheduling software aimed at comprehensive and large-scale venue management. It offers 21 detailed and feature-rich modules that are responsible for different functionality aspects.
Ranging from staff and contract management to inventory and event planning, this app provides all the tools you may require as a venue owner. This makes it a great venue booking software for event spaces of all sizes.
Key features:
- Seamless event scheduling;
- Facility management;
- Team tracking in real time;
- Lost & found ticketing system;
- Accounting & fund management.
| Name | Developer | Price | Best for |
|---|---|---|---|
| VenuePro | VenuePro | Quotation-based | Large and complex venues |
Tripleseat
If your goal is to automate venue booking for restaurants and similar kinds of event spaces, we recommend taking a look at Tripleseat. Aimed at simplifying venue rental and event planning, this event venue software provides tools beyond the known essentials. For example, if you provide a banquet hall for lease, you can expect better lead growth and tracking using the built-in dashboard.
Moreover, the platform delivers an online booking calendar & automated document creation. Thanks to these and a dozen other tools available with it, you can supercharge your event booking experience in a few steps.
Key features:
- Online bookings calendar;
- Client collaboration platform;
- Real-time data reporting dashboard;
- Customizable forms.
| Name | Developer | Price | Best for |
|---|---|---|---|
| Tripleseat | Tripleseat | Quotation-based | Hospitality-type venues |
Infor
Being one of the widely used enterprise solutions, Infor is a more multipurpose choice that can meet the needs of nearly any industry.
Still, it also delivers key venue scheduling software features for convention centers and sports arenas. From task and email automation to inventory management and detailed analytics, from this large-scale venue booking system, you can expect the top-notch output and automation results that simplify achieving the set venue management goals.
Key features:
- Powerful built-in CRM;
- Customizable reports;
- Proposal and contract generation;
- Email automation;
- Event lifecycle management.
| Name | Developer | Price | Best for |
|---|---|---|---|
| Infor | Infor | Quotation-based | Convention centers and multi-property venues |
Conclusion
As you see, with diverse venue scheduling software, venue owners can access new revolutionary functionality, while also achieving what matters most – affordable automation and efficient booking management. Using any of the abovementioned tools, it is easy to transform your business rental space, integrate real-time booking calendars, improve the event booking process, and improve your customers’ experience.
Additionally, with modern event space software, you get to access these benefits when starting an event venue:
- Automate routine workflows: Modern software for event and venue management allows for automated key processes, such as inquiries and invoicing or contract generation.
- Eliminate double bookings: By using real-time booking calendars and automated email reminders, you can avoid double bookings and any mistakes during reservations with event venue management software.
- Gain valuable insights: With built-in analytics and reporting tools, venue owners can access useful data for strategic planning, such as event performance and space utilization insights.
- Offer a smoother client experience: Due to being equipped with various integrations and tools, venue bookings software improves online booking, provides secure digital payments, and offers easy access to event details. With advanced venue and event management platforms, you also ensure the best experience for venue visitors.
